GUIDELINES FOR ORAL PRESENTATIONS - POWERPOINT PRESENTATIONS
Language
All contributed oral presentations must be presented in English – the
official language of this conference.
Length of
presentation
A total of 15 minutes (12 minutes for the presentation itself and 3
minutes for Q & A.) has been allocated for each talk (unless you receive
different instructions from your Session Chair).
To ensure the sessions run smoothly, please respect the time allotted
for your presentation. A moderator will be present to manage the time.
System requirements
An LCD
projector & computer (Windows XP, MS Powerpoint) will be available for oral
presentations.
You may present your talk only with PowerPoint
computer projection, FORMATTED FOR PC.
If you use a MAC
system:
- You need to save ALL
portions of the PowerPoint to PC format.
- Photos should be saved
to PC format through Photoshop or similar format.
- All portions of your MAC PowerPoint presentation must be saved in PC
format so that the onsite PC computers will be able to open your files.
VIDEOS AND PHOTOS:
- Videos and photos must be IMBEDDED in your PowerPoint file. Videos and
photos must be formatted for PC. This includes “QuickTime” and any other
formats. Test your presentation on a PC computer to ensure that all videos and
photos open correctly.
SAVE
YOUR POWERPOINT PRESENTATION ON A STORAGE DEVICE THAT YOU CAN TURN IN AND LEAVE
WITH OUR STAFF (ie: CD or USB).
We
recommend that you open the saved file to make sure it is saved correctly.
Also, we recommend that you save a backup copy of your presentation on a separate
device.
To
avoid software compatibility problems (MS Powerpoint), speakers are advised to
save their presentation as a MS Powepoint 2003 file.
NAME THE FILE ON THE
STORAGE DEVICE
Please name your file
with ONLY the following 3 items:
(1)AuthorName_(2)Title (or first part of the title)_(3)Session number - with an UNDERSCORE between each item.
NO dashes, periods,
slashes or spaces, please.
Please
name your PowerPoint file as requested, so that your presentation can be easily
identified and loaded to the onsite computers.
If you
choose to save your talk to a USB (ie: flash drive, memory stick), PLEASE DO
NOT HAVE ANY OTHER FILES ON THE USB.
PLEASE
TURN IN YOUR POWERPOINT PRESENTATION TO THE registration
desk at least 12 HOURS IN
ADVANCE OF YOUR PRESENTATION TIME.
This
preparation time is very important so that the program can proceed smoothly.
Due to the large volume of presentations, the preparation staff requires this
time to prepare the computer projectors. You may not take your CD or USB memory
device directly to the conference room. If you arrive less than 12 hours in
advance, please take your USB memory device to the registration desk as early
as possible - do not delay!
PowerPoint presentations up to 20 megabytes can be also sent in advance to the following email address: neobiota2012@gmail.com
THE
STORAGE DEVICE MUST BE READY TO LEAVE WITH THE PREPARATION STAFF. You cannot edit or
download your PowerPoint file in the Speaker Preparation Room. Computers will
not be provided for editing purposes.
Speakers
should arrive in the conference room 15 minutes BEFORE the start of their
session to report to the chair person.
GUIDELINES FOR POSTER PRESENTATIONS
Language
All posters must be presented in English – the official language of this
conference.
Poster format and
size
Portrait/vertical format. Maximum size 120 cm (height) x 75 cm (width)
Fastening posters
Please bring your poster to the conference yourself - do not send it.
Posters can be mounted Tuesday 11 September 2012
(16:30-20.30), and Wednesday 12 September 2012 (09:10-14.00).
All poster boards will be pre-numbered. On arrival,
please check in at the registration desk and ask for the number indicating the
board assigned to you for displaying your poster.
Optional: You can attach an envelope to the poster
board with your business cards or copies of the abstract that people can take
away.
We will provide pins and sellotape to fasten posters to poster boards.
Removing posters
All posters must be removed at the latest Friday 14
September, before 17.45.
The Conference Secretariat takes no responsibility for
left or damaged posters.
